What’s New with Certify’s Expense Software?

Certify.com enhances again their expense software through extending its functionality. Now the expense report software provides a way for users to generate, track and report pre-paid expenses while also offering expanded general ledger coding functionality for enterprise class accounting system integration.

This is very useful for companies who wishes to have a lesser expenses by reducing their travel expens by pre-purchasing transportation (airfare) and hotel accomodations/reservations. Through this news functionality, the organization can now easily track this kind of transactions with greater flexibility in preparing of expense report, storing and retrieving this data for any decision related situation of the management. 

Aside from this pre-paid expense functionality, Certify also expanded its capabilities for GL and expense reporting. This makes the exportation of these data to the current accounting system of the company. This will really bring ease to the organization’s method in tracking expenses and accounting system.

Track your Expenses

Expenses if not controlled may bring down the “whole ship” of an organization to the brink of failure. That’s  the reason why it is important that any kind of expenses involving employees, management and the whole organization should be tracked at all times with high accuracy and fast retrieval time every time it is needed. The travel expense tracking system developed by Certify.com was developed to cope with this kind of demand of the business world. The system they made for small to mid size businesses is so equipped with latest features that is very useful in preparation of expense report, fast storing and retrieve of import expense data, and the most affordable software that you can get today without spending a lot of money for the equipment and people’s training.

Its being user-friendly and ease to use makes it very advisable for business who is serious in improving their expense tracking system. They keep on updating their system to enhance more the online expense software that they provide for companies.

Enhancements on the Expense Software

Certify announced the new enhancements that they’ve made on their expense management software. According to their official press release, corporate account users of their online expense software can now easily generate, track and report pre-paid expenses while also offering expanded general ledger coding functionality for enterprise class accounting system integration. With this new enhancement, business can have a convenient way of preparing their reports related to their accounting system. According to Robert Neveu, president of the leading self-service online expense software to small and mid size companies world wide, Certify:

“Our latest release brings ease of use with expanded functionality to all users of our Certify Corporate product. The Pre-Paid Expense functionality will help our clients see a clearer picture on their expense report data, while our General Ledger Dimensions functionality makes the accountant interface with Certify clear and accurate. This new release increases our customer’s return on investment even further by increasing user satisfaction and ultimately user adoption.”

This only shows that Certify is really serious in bringing your business to its better place in the business world. Helping you cope up with the demand of times and go through the difficulties of the whole operation of your organization.

Read their official press release:

http://www.certify.com/About/PR_PrepaidExpenses.aspx

Overview of the Accountant role in Certify Expense Management Software

The video shows an overview of the role of accountants in the expense management software of Certify.com. Accountants is usually the last person in the system of expense reimbursement. They usually final approver of a certain expense for reimbursement purposes. In the video, you can see that accountants have the same authority in the work flow where they can process expenses.

The expense software by Certify allows the accountant to modify expense category to inline with or comply with the existing travel and expense policy of the company and the ledger codes.

Strategic Partnership between nuTravel and Certify Announced

Certify, the leading expense management software in the US today and nuTravel provider of nuTravel Corporate Travel Solution, the fastest and most flexible corporate self-booking tool announce to the world their partnership to provide a better and more reliable expense management without decreasing productivity. This was decided by the two company as part of their growth in the industry providing more than what the market expected from them.

Here’s an excerpt of the official press release of the partnership between this two companies:

“We want to proactively grow our products to not only meet the demands of the marketplace but also exceed its every expectation, by offering the right tools for the right time,” says Carmine Carpanzano, President and CEO, nuTravel. “The current economic climate is certainly affecting corporate travel by placing financial barriers between good business practices and goals. By integrating with Certify.com, nuTravel CTS lifts those barriers by enabling companies to save money, reduce financial exposure and enhance productivity.” – read the rest of the PR from this site: http://www.certify.com/About/PR_NuTravel.aspx

With this partnership event, expense report preparation and self-booking for small to mid size companies will be very easy and convenient as never been happened in the history of business world.

Employee’s Role in Expense Management System

The typical role of an employee in an expense management system is usually the following:

a. Submits expense report to managers;

b. Then the managers approve or disapprove the said report.

c. It will send to the Accountants to process the reimbursement and post it to accounting ledgers;

d. Then the process will go back to the employee and this is the cycle start again.

However, with the new features of the Certify Expense System, this steps that undertake by the employee prior to submission to the managers are cut off into three easy steps, which is the following:

1. Create a new expense report using Certify.com’s software

2. Submit receipts to the virtual wallet

3. Link the receipts to the report and submit it to your manager. You could also print it if you want so that you can submit it manually.

See this expense management software from Certify with simple steps really lightens up the work loads of employees. The topic that is discussed here  is summarize on the video shown below:

No Worries, It is Easier than Ever

As I have mentioned on my previous post, Certify updates their demo video and their user interface to make the expense reporting easy and convenient as in you need to do 3 steps to finish it. Now, with the series of video released by Certify, the following video shows how you can easily customized the travel reimbursement form of the company through the use of the different wizards. This is shown on this video:

As you can see from the video, you can easily customized the travel reimbursement policy of your company to be applied in your business. This is done in several clicks and easy steps. What I like about this feature is it gives me a better understanding on how I could get through to this system easily and doing by myself. A really cool feature for preparing expense report that every company in the world should have. Modern technology can really break boundaries and come to think of this, it improves our lives. By the way these collection of demos for this site are found at the new page of Certify which is found at http://www.certify.com/Certify_Corporate/Certify_Corporate_Demos.aspx

Expense Demo Video Updated

In connection with my previous regarding the enhancements in preparing expense report made by Certify.com, demo videos t configuration of the different types of expense accounts in Certify are updated by the site. Some of the updated videos are the demo on how to configure Certify Corporate Account and configuring it plus they added new video on entering reimbursements to their expense management solution system. Here’s the said updated video:

You can see from this video the list of things the users should prepare before configuring the said type of expense report account. It also briefly discuss the different roles of the users on the said system – from employees, managers, executives and accountants. There are some more fresh videos uploaded and updated on the site, just visit their demos at http://www.certify.com/Certify_Corporate/Certify_Corporate_Demos.aspx.

Enhancement on Preparing Expense Reports

Certify announces that their new release on their enhancement of their expense management solution. With this new release, clients can now easily prepare expense report with three easy steps. This enhancements delivers flexibility and speed of their user interface allowing their small to mid size company clients to conveniently go with their expense report preparation. This continous improvement with their system only indicates how serious this company in providing the best solution. Another mentioned improvement on their system is the capability of the system to instantly access historical expense reports, automatic notification of any expense items under inquiry along with extended dashboard features including the enhanced Certify’s Virtual Wallet.

Here’s the updated video of Certify’s expense report software’s dashboard featuring the mentioned new enhancements of the system:

If you wish to know more about the system, just sign-up for a free trial at Certify and you will have a 30-day no obligation no fee with full feature of the system.

Things to Consider in Getting a System

It is so easy to say that you need an expense reporting software for your company but there are qualities that you need to consider before selecting or acquiring a system for your organizations. Here are some of the things that I think you need to look on it before paying to organize or automate your expense system:

1. Security. Make sure that the provider practice such measures. This kind of system is online and usually online software are vulnerable to illegal access specially if the site is not secured. How can you determine if they are using a secured system? Well, check if they are using a secured protocol. You can see this when you see HTTPS when you try to access their system.

2. Affordable. You don’t need to pay too much to get what you just need for your expense reporting needs.

3. Consistency. You can determine this by trying the system first before actually using it. Look for providers that provide free trials then evaluate their reports generated for consistency qualities.

4. Technical Support. Check if the site provides an easy way to provide feedback or submission of problems to their support group. Usually a good system provider have Support forums or Feedback page.