Here are the different things that you need to have to smoothly prepare an expense report:
- Make sure that your receipts are all in tact during the time in question. That’s why “Virtual Wallet” is really “in” today because you can easily store your receipts online and retrieve anytime from the server through this Saas (Software as a Server). Example of this kind of system is the expense software provided by Certify.
- Prepare the expense report into several categories such as hotel accommodation, airfare, care rental, telephone and meals.
- After that, classify your receipts according to the pre-selected categories. Certify’s Saas provides simple easy steps to do this. Even the tabulation for each categories can be done easily without using your calculators and any computing tools.
- Print two copies of the expense report. The first copy will be for the accounting or requiring department and the duplicate copy will be for your own copy.
- This report requires all supporting receipts that is specified in the expense report. Through the expense management system, you can easily point your recepient to access your stored and organized receipts from your virtual wallet. This cut offs the pain of getting into small piece of papers scattering and usually faded because of improper insertion to pockets or wallets.
See, these steps in preparation of expense reports can be very easy specially if the expense report software is used to save all the receipts that composed the report. You can read more information about the implmentation of this system through the Certify FAQ page.
