Employee’s Role in Expense Management System

The typical role of an employee in an expense management system is usually the following:

a. Submits expense report to managers;

b. Then the managers approve or disapprove the said report.

c. It will send to the Accountants to process the reimbursement and post it to accounting ledgers;

d. Then the process will go back to the employee and this is the cycle start again.

However, with the new features of the Certify Expense System, this steps that undertake by the employee prior to submission to the managers are cut off into three easy steps, which is the following:

1. Create a new expense report using Certify.com’s software

2. Submit receipts to the virtual wallet

3. Link the receipts to the report and submit it to your manager. You could also print it if you want so that you can submit it manually.

See this expense management software from Certify with simple steps really lightens up the work loads of employees. The topic that is discussed here  is summarize on the video shown below:

Enhancement on Preparing Expense Reports

Certify announces that their new release on their enhancement of their expense management solution. With this new release, clients can now easily prepare expense report with three easy steps. This enhancements delivers flexibility and speed of their user interface allowing their small to mid size company clients to conveniently go with their expense report preparation. This continous improvement with their system only indicates how serious this company in providing the best solution. Another mentioned improvement on their system is the capability of the system to instantly access historical expense reports, automatic notification of any expense items under inquiry along with extended dashboard features including the enhanced Certify’s Virtual Wallet.

Here’s the updated video of Certify’s expense report software’s dashboard featuring the mentioned new enhancements of the system:

If you wish to know more about the system, just sign-up for a free trial at Certify and you will have a 30-day no obligation no fee with full feature of the system.

World’s Tsunami Lay-off

A lot of companies all over the world is experiencing a lot of problem in their financial aspects. Pre-need plans or insurance companies are closing and declaring bankruptcy. A lot of people lost their jobs because of the different mass lay-offs happening in different institutions, from electronics to garment industry. This is done to cut-off their expenses to survive this economic crisis. These event is even called by economists to be a Tsunami Lay-off because of the vast numbers of people who were lay-off from their jobs. Governments are really worried about this and applying some contingency plan to deal with this.

In your own company, you should have a mean of coping with this situation. Start tracking your expenses so that you will have an idea if you are really earning or spending wisely with your different transactions. Neglecting this will eventually lose your control in monitoring your income. As my others posts here indicated about how to make use of a 3rd party system to prepare expense report and tracking it, it is the most practical idea to apply to companies today. It is the cheapest investment that you can give to your organization that will really help you conveniently deal with expense management. See more of my posts here to have a wide idea about this.

Alternative Expense Solution

For the current economic crisis in the world today, people should find an alternate solution to deal with their current situation and prevent too much expenditures on their current business operations. Of course, they should also consider the fact that the quality of their system should not be sacrificed or take for granted. That’s why a lot of companies today are into software that are hosted and maintained in 3rd party server. I fine example of this kind of software, is the expense management software provided by Certify.com.

It provides a 100% working system with highly reliable data storage servers that allows you to actively access and make transactions on the servers. There receipt management system is highly sophisticated compared to other companies that provide the same services. What so nice about the system is the expense analytics that provides a comprehensive detail of the expenses and allows you to thourough analyze the different aspect of the expense related transaction of the company such as monthly to quarterly transactions to even the violators of the travel expense policy.

A real practical and yet very effective system that companies all over the world should have and implement to be part of their overall success.

Starting your Business Right to End Right

Business ventures today is really tough with the economic situation of the world. Such fact however should not hinder you to achieve your goal on having a successful venture. You should understand that you need to start your business right to end it right.  As I have mentioned on my post, “Innovation and Resilience“, you should adjust to the current situation and take advantage of the availability of help. You can start by considering modernization of your current information system without investing a lot of money on it. How? Well for starter you can give the job to third party companies for maintaining your data server for example for your expense management. In this way, you eliminated the expenses that should incur for the hardware, software and maintenance cost of the supposed system. What you need to invest on this kind of method is only your intranet and internet connection within your company. That’s right, you don’t need to install any software and you’re already have a system that is ready to use and working.

Aside from modernization of your information system, you should consider the staff that you will assign for your departments. Make sure of their qualification by looking into their profile carefully and on the site performance. In this way, you have an idea of what they are really capable of. You can also see their weakness and can fix it by providing them an employee improvement program. This ensure that your employees are up-to-date to the skills needed for the company at the same time ensuring also their proficiency to their job assigned.

Remember, that a good start can really make a difference on how your business will be. You should do it systematically and aligned to your objective of course with the help of your employees.

Innovation and Resilience

I’ve seen these two words when I went to some city in our place in a certain business trip. It is a slogan of a certain company that refers to how economic meltdown will be faced by the people today. Innovation refers to devising something new that will help improving ones life. Resiliene on the other hand refers to adjusting to the current change. To survive the current problem in the economy of the world, people should look for something new that will help them work through out their current situation.

Don’t worry if you can’t do this, there are some people who is doing it for you. Like Certify, an expense management software company that provides a cutting-edge  services that will really benefit small to mid-size companies. They are helping you by giving you a certain option that will let you spend your money wisely. Imagine with their current services offered, you don’t need to spend investing your money for expense servers and for its maintenance cost for your expense reporting software because they are just doing it for you. That’s right, you simply subscribe to their services through their website and in just a couple of minutes your expense report system will be ready to use. No more sloppy papers works and manual submission and approval of expense claims. Travel policies can be imposed along with the system. Accessible anywhere and anytime because you can send taxable receipts through any means of device that access the internet. Fast and accurate, letting you to provide easily the expense report without undergoing a lot of digging and verifying.

We need to adjust ourselves to the current situation of the world and we should act now. Let us help our company build its strength by allowing our employees to work efficiently through the use of available technology that can help us with their work, such as this expense management software of Certify.

Before Preparing the Expense Report

Here are the different things that you need to have  to smoothly prepare an expense report:

1. Make sure that  your receipts are all in tact during the time in question. That’s why “Virtual Wallet” is really “in” today because you can easily store your receipts online and retrieve anytime from the server through this Saas (Software as a Server). Example of this kind of system is the expense software provided by Certify.
2. Prepare the expense report into several categories such as hotel accommodation, airfare, care rental, telephone and meals.
3. After that, classify your receipts according to the pre-selected categories. Certify’s Saas provides simple easy steps to do this. Even the tabulation for each categories can be done easily without using your calculators and any computing tools.
4. Print two copies of the expense report. The first copy will be for the accounting or requiring department and the duplicate copy will be for your own copy.
5. This report requires all supporting receipts that is specified in the expense report. Through the expense management system, you can easily point your recepient to access your stored and organized receipts from your virtual wallet. This cut offs the pain of getting into small piece of papers scattering and usually faded because of improper insertion to pockets or wallets.

See, these steps in preparation of expense reports can be very easy specially if the expense report software is used to save all the receipts that composed the report. You can read more information about the implmentation of this system through the Certify FAQ page.

New Year, New Beginning

Happy new year guys! It’s 2009 and it’s a good day to start a better life. What would you do this year? Will you continue with the old ways or use a better methods in improving your life? Can you have a better life compared to the past years?

These are some of the questions that we usually ask to ourselves. Now do you have any answers for it right now? Me, well one of the things that I want to do right now is to control my “miscellaneous” expenses. Try to control myself from spending things that are not really needed but instead prioritize things that are only necessary and important. I usually don’t track my spending because I don’t care how much I spend. What I do care was I achieve what I want without considering its necessity. What happen sometimes is I over spend and expenses I incur becomes outside my budget. This cause me to face several problems later. That’s why this year, I will consider a lot of things to have for my ‘business’, my life and my family. One is I will try to learn the proper way of expense management. In this way I could avoid wasting money and time.

Spending this Holiday Season

People usually stay at home during Christmas season so that they will be with their families. However some busy guys just can not stay on their homes and they are so busy that they even forget to rest during this special seasons of the day. If you are a kind of guy that loves to travel during this kind of season, you might find yourself having trouble managing your expenses properly. Busy guys are those guys that are really conscious with their spending capabilities and really aware of documenting their spending activities. However, when the going gets tough for them they have trouble monitoring this kind of things. That is why these kind of people find means to make a “no trouble” type of system that allows them to easily maintain a record of evidences of their activities daily. Expense management software is the usual first in line that comes on their mind. It is because this knid of software allows them to easily submit their documents to their accounting department to deal with their reports and reimbursement requests.

Now, during this holiday season let this tool do the job for you so at least it could lessen your burden in preparing the expense report. Try it to understand these features.

By the way to my readers, Merry Christmas everyone!

Using Expense Management Software in iPhone

Do you know that through the expense management software that you can use online, you can send your receipts or other supporting papers of the spending that you have done can be sent through your Blackberry or your iPhone? That is correct with easy steps you can make expense management possible and easy for you. Here’s how:

1. Prepare the receipt that you wish to send to the system.
2. Take a picture of this receipt from your mobile phone (iPhone)
3. Send the picture via email using your phone and send it to data @ certify . com
4. Then it will be saved on your expense management software wallet.
5. After that you could start with the preparation of your expense report.

If you want a detail instruction on this, you can watch the following video. It contains a step by step instruction on how to do these things.

The video used in here was taken from http://www.dailymotion.com/expense-management, you could get or view it and other videos related to expense management there if you want.